Temporary office trailers: What to know before you rent

Temporary office trailers serve many functions. From construction companies to schools undergoing renovations, mobile office trailers are used in many industries to provide essential space for performing essential duties on a jobsite. Renting a temporary office trailer isn’t complicated, but here’s what you need to know before you rent. Asking these questions will help you avoid wasting money on a trailer that doesn’t fit your needs.   

How will you use the temporary office trailer?

Before you get started, ask yourself the basics. How big should the trailer be? What capabilities should the trailer have? Office trailers are used to provide onsite office space for people who need a desk and a comfortable chair to sit in. They may have electricity, but little else. That may be all you need for your jobsite.

However, larger office trailers can be ordered that offer amenities like a restroom, more than one office space, closet space or a small kitchen. Before you decide whether these functions are needed, you should first decide what your organization will do in the office.

Ask your team:

  • Who will use the office space?
  • How many people will need to use it at the same time?
  • How many pieces of furniture must fit in the office?
  • Will the space need to be large enough for meetings or gatherings?

Where will the office trailer go?

To answer this question, consider factors like foot traffic, vehicle traffic and work activity on the site. Place the office in a location where it will be out of the way of vehicles and employees, but convenient for the people who need to access it. Other factors to consider include noise and accessibility. Noise in the environment around the office may make working inside the office difficult. In addition, if the office is not properly accessible, then it defeats the purpose of having an office onsite. 

What are the delivery requirements?

The rental company may require someone to be on site when the mobile office is delivered. They may also need special access to the site, and the road leading to the site should be adequately wide and in good condition. Find out what requirements must be fulfilled to make the delivery and ensure you can provide those conditions when it’s time to receive the unit.  

Need storage space?

Some mobile office models provide office space and storage space. Businesses like construction companies often need both, so find out if you’ll need additional storage units along with an office. Work with project managers, foremen and other site supervisors to decide whether the jobsite needs storage containers in addition to an office. There are also storage container/mobile office container combos that are economical for small construction jobs where space is needed for both purposes.  

Are permits required?

Many communities require permits for temporary mobile offices. Before you can install a mobile office, even if the office space is only meant to be temporary, contact your local city hall or permitting office to find out what permits are required in your area. The permitting office may have height or size requirements that must be considered before the office can be installed, so contact them about permits before ordering an office with a rental company. 

Whether you have a small renovation or a major new-build construction site, we’ve been helping project managers order temporary offices for more than a decade. Let us help you get a mobile office trailer set up on your next worksite.

ZTERS COMMERCIAL WASTE OFFERS COMPOLOGY CAMERA SYSTEMS TO ADJUST WASTE SERVICE

New technology helps companies right-size their waste and recycling streams.

Houston, Texas, April 24, 2020 – To keep pace with recent changes in commercial building usage due to COVID-19, the commercial waste division of ZTERS Waste Solutions began offering Compology camera systems in their dumpsters to help companies adapt their waste pickup schedules and become more efficient.

“We found many property owners and facility managers were either adjusting to empty office buildings and strip malls, and they needed to reduce their pickup levels. Or they were dealing with increased waste production, such as in multifamily apartment buildings and condos where more waste is being produced. Compology cameras help us right-size their waste service,” says Dan Studer, Commercial Waste Division Manager at ZTERS.

A major issue over the last couple of months has been finding the right service schedule to meet changing waste volumes. It is not always easy for owners and managers to measure waste output, and that leads to either too many or too few pickups—and overpaying for waste service.

Compology cameras are the latest technology in waste management. Cameras provide more than a view into dumpster levels; they also provide data to help determine how waste volume is changing and what pickup schedules would be most efficient.

“This system helps us provide better service to our customers and saves them money at a time when many businesses are working hard to adjust to circumstances,” Studer says.

The ZTERS commercial waste division works with retail, warehouse, industrial and multifamily properties nationwide to provide reliable, competitive waste and recycling services. For more information on how property owners and facility managers are adapting their waste pickups during the shutdown, contact Dan Studer at ZTERS.

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ABOUT ZTERS

ZTERS has been named one of Inc. 5000’s Fastest-Growing Companies and a Houston Chronicle Best Workplace. Since 2009, the company has provided top-rated waste solutions, including dumpsters, portable toilets, temporary fencing, storage containers, and portable offices to construction sites. They also offer commercial waste services to warehouses, industrial, retail, and restaurant facilities. A customer-first approach means every project has a dedicated account manager who provides an upfront quote with no hidden fees. Find out more at www.zters.com/commercial-waste

CONTACT: Dan Studer, ZTERS Commercial Waste Division Manager, dan@zters.com

5 Ways to Save on Commercial Waste

Property owners and facility managers often have to streamline to save on commercial waste, How often do you analyze how much money you throw away with the garbage? Commercial waste is costly. From wasted paper and packaging, to disposing of appliances and pieces of furniture, your company may spend hundreds of thousands of dollars annually on commercial waste services. Here are five ways you can analyze your output and save on commercial waste.

1. Create a “Green Team” 

Create a committee or a team of people within your facility to evaluate and reduce overall waste. For example, 70% of office waste is paper products. If you manage an office building, ask your Green Team to find ways to reduce paper waste in the office. There are many ways this can be done. Start with these ideas:

  • Set the printer defaults to print double-sided pages.
  • Send electronic copies of presentations before meetings (and skip the paper versions).
  • Encourage staff to re-use manila envelopes and file folders.
  • Update your mailing lists regularly to prevent direct mail and mailers from being returned undeliverable.
  • Create a culture of sustainability through trainings, office reminders, and recycling bins. 

2. Save on commercial waste by shopping providers

If your facility is located in a large urban area, you may have several choices of commercial waste providers. If that’s the case, then you’re in a good position to negotiate a more competitive contract for your commercial waste service. Whether or not you’re in a competitive area, a commercial waste broker may be able to find you a more affordable solution.

You can also do some research by asking other owners and property managers about their waste services. What do other facilities pay for their commercial waste management, and what’s included in their rates? It pays to contact a nationwide waste service company like ZTERS, because we help companies find custom waste solutions across hundreds of properties every day. We understand prevailing rates and services nationwide, and we can help you find the right products and service schedule for all your facilities.

3. Analyze dumpster usage, downsize if necessary 

Chances are, your company doesn’t fill its dumpster to the top before the dumpster is picked up. Ask your Green Team to measure your weekly dumpster usage and keep records about how full (or not full) your dumpster is before each pickup. 

If space in your dumpster is often wasted, downgrade your dumpster size or request fewer pickups. Analyze the number of dumpsters your company uses, as well as the size of the dumpsters. If you’re paying for two small dumpsters, you might save money by consolidating to one larger dumpster. 

Review prices with your waste services company and decide what size and type of dumpster is right for your business. Then decide how many times your dumpsters need to be serviced per month. Sometimes reducing the frequency of dumpster service will reduce costs without causing a waste buildup problem.  

4. Share the cost with neighboring businesses

Smaller facilities often don’t produce enough waste to make dumpster service cost effective. These companies often pay for more dumpster service than they need because waste companies have high minimum service levels.

What if you could share your dumpster with a neighbor and split the cost? If your facility is near other small property owners or small businesses, find out if another property owner or manager would like to share a dumpster. When making these arrangements, be sure to read the waste service contract carefully and discuss each aspect of the contract with the neighboring owner. Communication is key when entering into an agreement with another party. 

5. Recycle

In some areas, even with the ebb and flow of the recycling industry, recycling costs can be lower than waste disposal. Create a culture of sustainability in your facility and encourage occupants to recycle whenever possible. Talk to your waste service provider about your recycling options and come up with a plan that reduces the cost of waste pickup. Some materials can be sold for scrap or otherwise traded or sold to reduce your overall commercial waste costs.  

Commercial waste disposal doesn’t have to break the bank. To find out more about how you can save on commercial waste costs, call our commercial waste division. We’re glad to analyze your waste stream and find a solution that’s right for your budget.

9 Fun Facts About Commercial Waste

Commercial waste isn’t all about breaking down cardboard and recycling paper. If you’re a property owner or facility manager running a corporate campus, retail center, chain of restaurants or any other type of commercial property, share these facts next time someone asks you about your industry.

1. About 70% of the total waste generated by office buildings consists of mixed paper products. This includes everything from junk mail to packaging, presentations, handouts, billing, printed records, drafts of documents and more. (This is why paper recycling can make such a difference!)

2. About 30% of all printed material in offices are never picked up from the printer. That’s right, all that paper sits in the tray until someone throws it away or it’s recycled. (How many times have you found mystery print jobs stacked near a printer?)

3. Typical office workers use about 500 coffee cups each year. Most of these are sent to landfills. A single office building may throw away hundreds of thousands of coffee cups every single year. Encourage employees to reduce waste by giving away or providing non-disposable coffee mugs. Coffee mugs make excellent holiday and birthday gifts, and an annual investment in non-disposable mugs can even save money compared to buying thousands of paper cups. 

4. About 70% of commercial waste can be recycled. If your facility isn’t recycling, then you’re likely spending more money than you should on garbage disposal. Contact your commercial waste vendor to find out how your facility can start recycling. 

5. 90% of American businesses recycle. Luckily, most property owners and managers got the memo on this one. Recycling helps you control waste disposal costs, and it’s good for the environment. If you want to claim your facility is “green,” one of the first steps is maintaining a recycling program.  

6. The U.S. population discards enough aluminum to rebuild the U.S. commercial air fleet about four times. Aluminum cans are one of the easiest materials to recycle. Bonus fact: recycling just two aluminum cans saves enough energy to run a computer for a whole workday. 

7. Most laptops are never recycled. However, if businesses in the United States would recycle just one million of their old laptops, that would save enough energy to power 3,600 homes in the United States. Laptop recycling is offered by many recycling programs. Talk to your commercial waste vendor to find out more about recycling laptops and other electronics. 

8. Each year, Americans throw away enough office paper to build a wall about 12 feet high, extending from Los Angeles to New York. You can avoid throwing out office paper by placing recycling bins around the office and reminding staff to recycle their paper. (Make sure there’s at least one by the printer!)

9. Better information leads to more recycling. Most people aren’t aware of all the commercial waste that could be recycled instead of thrown in the trash. Items like light bulbs, printer cartridges, old devices, batteries, cardboard, aluminum cans, magazines, and even old fabric banners and clothing can be recycled! If people in your facility don’t know what can be recycled, they may be throwing away hundreds of pounds of recyclable waste every year. Your commercial waste vendor can help you figure out how to expand your recycling efforts and save money while you save the earth.

Want to upgrade your commercial waste service? Give us a call to find out how we can help you streamline your recycling and waste. Our commercial waste division helps hundreds of property owners and facility managers handle their waste and recycling every day.

Ask Angela: portable toilets for camping

Angela Phillips is a Senior Account Manager III at ZTERS Waste Solutions. She helps customers with some of their most challenging site service issues, and she answers your questions here on our website.

Angela, we’re going camping for a family reunion and there are going to be a lot of us camping in one place—all ages—with no facilities nearby. Can we take a portable toilet camping?

Great question. It’s one we hear every year, especially since “glamping” became a thing. We also get this question from scout troops. The answer is probably, with some caveats. It depends on where you’re camping and the type of terrain.

You could always purchase small, portable camping toilets from an outdoors store or online, but that’s not going to give you privacy, and you’ll be left with bags of waste to clean up. I’m guessing you want something that operates more like a traditional porta potty or restroom trailer.

There are several porta potty options available, including larger ADA-compliant toilets and restroom trailers with shower stalls. Depending on how many people you’ll have, and the size of the location, you could go with a delivered trailer, a traditional porta potty, or there are even tow-able portable toilets on flatbed trailers that you can tow to the site yourself.

When deciding on what to rent, keep in mind a delivery truck will need to access the area (unless you’re towing it yourself). Also, you don’t mention whether you’ll be on private land or a state or federal park. Either way you’ll need permission to park a toilet on your campground.

Some public parks will allow you to bring portable toilet trailers, but you need to check with the park services department. There may be permits and fees involved. And if they do allow porta potties, they may have specific requirements for placement and features. For example, beaches will most likely require a protective base to prevent any leaks from getting into the sand. Always check with the location before you rent a toilet to make sure you’ll be allowed to bring it with you.

Another consideration is access to water and electricity. If you rent a restroom trailer, you’ll more than likely need access to both. For large units like these, it may require an extra fee if they need to manually change out the water and sewage tanks. Be sure to find out what’s available near near the campsite and what you’ll need to deliver or service the toilet.

Taking a portable toilet camping is doable, you just need to do a little planning beforehand. Have a great family reunion! And give us a call if you need help finding the right product for your site. 

commercial waste

How to Conduct a Commercial Waste Audit

Property owners and facility managers know all about waste. From new waste reduction legislation to changes in the recycling industry, it’s important to measure a building’s waste output on a regular basis. Conduct a commercial waste audit to “right-size” a building’s waste service and make service contracts more efficient and effective.

These waste audit tips are taken from “Right-sizing Commercial Waste Solutions” by Dan Studer. Dan is the division manager for the ZTERS commercial waste division.

Why is a commercial waste audit important?

The Frontier Group, a policy research organization, estimates people throw away seven pounds of materials—per person—each day in the United States. Now multiply that by the number of residents or occupants in a building. That adds up to a huge amount of garbage.

Add to that the rising cost of recycling and new waste-related legislation. Property owners and facility managers have to keep close tabs on waste. Otherwise they’re paying overage fees, or worse, penalties for not disposing of waste properly.

How to conduct a commercial waste audit?

A waste audit, or waste assessment, establishes a baseline for future waste reduction efforts. Here’s a three-step method for conducting a basic waste audit:

  1. Examine waste records. Review waste hauling and disposal invoices, recycling contracts, supply invoices, and operating and maintenance logs. Identify costs associated with each phase of collecting and removing waste.
  2. Walk through the facility. Observe where waste is generated and where it ends up. Talk with members of each department to find out what type of waste is produced and where it ends up.
  3. Conduct a waste sort. Physically collect and weigh a day’s worth of waste. Decide how to quantify the waste. For example, is it paper, plastic, metal, or organic material? Determine which materials can be exchanged, sold, reused, or recycled.

Bottom-line benefits of a waste audit

Waste audits aren’t just useful for gauging and managing a building’s waste stream. It also helps property owners and facility managers determine how to improve recycling and reuse efforts. It identifies areas of overall system improvement. And it can provide data to help renegotiate waste contracts or evaluate new waste solutions.

ZTERS Commercial Waste Division helps commercial property owners and facility managers evaluate their waste streams and find the right solution to meet any budget. We work with properties nationwide to provide custom waste solutions, one point of contact (no matter how many facilities you own or manage) and streamlined invoicing with one account manager.

Streamline your waste service with ZTERS. We’re your one-stop partner in commercial waste services. Give us a call to find out more.

temporary dog fencing image

Ask Angela: Temporary fencing for dogs?

Angela Phillips is a Senior Account Manager III at ZTERS Waste Solutions. She helps customers with some of their most challenging site service issues, and she answers your questions here on our website.

Hey Angela, we’ve got some dogs visiting our property for a short time. Can we order temporary fencing for dogs?

Hi, there. Thank you for asking. You have no idea how many times we hear this question. It seems logical, right? Just put up some temporary fencing and you’ve got a dog run? But unfortunately, the answer is almost always no, and here’s why:

Temporary fencing is made specifically for people. Construction site fencing and event fencing for crowds are designed for areas where you need to keep people safe and away from dangers like heavy equipment, high-voltage electricity, or traffic and other dangers to crowds. We even wrote a blog post on how temporary fencing saves lives.  

Think about how temporary fencing is constructed to meet these needs. You’re going to rent either large panels that are weighted down for construction sites, or the shorter “bicycle fencing” used at events. Neither of these styles are made to keep a dog penned in.

If you’ve ever had a dog, you know how often they dig under, or jump over, fences. Dog fencing has to be sturdy enough to handle dog shenanigans. With standard temporary fencing used in construction and events, strong dogs could potentially push over panels. In any of these cases, you’ll end up with loose dogs to round up.

Even if you dig posts and create a more stable temporary fencing solution, it still isn’t as good as a dog run or kennel panels that are designed for dogs.

All in all, using temporary fencing rentals for dogs opens up a lot of liability issues. It also creates an unsafe environment for the dogs. What happens when they get out? With dogs…any and everything.

The good news is you can buy kennel kits at any home improvement or hardware store. Some of the large big-box stores also carry them. And of course, you can order them online. These kits are designed for dogs, and they come in many different sizes. They’re relatively easy to install, and in a lot of cases they’re less expensive than trying to create your own system using temporary fencing rentals.   

We always recommend people invest in an outdoor kennel kit and not temporary fencing for dogs. You might think kennel kits look very similar to the temporary fencing you rent for construction and event use, but they’re not the same. Get a kennel kit designed and tested specifically for dogs. From a liability standpoint, it’s a lot better than having your dogs on the loose.

I hope that answered your question. Keep the questions coming! We’re always here to help. And give us a call for any of your non-dog temporary fencing needs. We can bundle all your construction worksite or event site services with one call.

Top 5 ZTERS Waste Posts of 2019

As 2020 rises on the horizon, let’s take a look back at the top five ZTERS Waste Solutions blog posts of 2019. Perhaps not surprisingly, our Ask Angela columns were some of the most viewed pages. Do you have waste solution questions? Reach out through our Facebook or LinkedIn pages and ask your most pressing question!

#5 (tie): Temporary Fence Rentals

Number five on the list was a tie, but both posts were about temporary fence rentals. Lots of people were interested in their fencing rental options in 2019.

Ask Angela: Do I really need temporary fencing on my construction worksite?

What to know about the types of temporary fence rentals

#4: Commercial Waste Service

Did you know ZTERS has a commercial waste division that services facilities like warehouses, retail, restaurants, multifamily, and industrial spaces? We had a fair number of site visitors looking for commercial waste solutions. If you manage a real estate portfolio, we have custom solutions to streamline your waste and recycling.

Commercial waste services: expectation vs. reality

#3: Dumpster Rental Fees

Not surprisingly, we had a lot of interest in our post on hidden fees. So many customers call us because they got hit with tons of extra fees when they booked dumpsters with other companies. Our pricing is always upfront, and we won’t stick you with hidden fees.

Top 10 dumpster hidden fees

#2: The ZTERS + PlanGrid Integration

Considering we only launched this integration in November, it’s incredible we had so many visits to the post announcing this new tool. PlanGrid is the number one project management software for construction professionals, and our new integration means they can order temporary service rentals right from their dashboard. If you’re a PlanGrid user, you need to check it out!

Temporary construction rentals streamlined with new ZTERS + PlanGrid integration

And the #1 ZTERS Waste Post…

Planning an outdoor wedding: Here are your toilet options

With so many outdoor weddings hosted each year, it’s probably not surprising that our number one blog post (by a lot!) was our post on wedding toilet options. If you’ve got a wedding or outdoor event coming up in 2020, call us to schedule your portable toilets. We also help with dumpsters, temporary fencing, and storage containers if you need those services.

ZTERS 2019 celebration

ZTERS 2019: A year of celebration

This year marked the ZTERS ten-year anniversary, and it was a year of firsts for our company. We launched new tools. We won a couple of awards. And we are extremely grateful for all our staff, customers, and vendors who made 2019 such an eventful year. Here’s a recap of some of the ZTERS highlights for 2019.

The year started with the launch of myZTERS.com, our custom-built customer portal that streamlined online account management. We spent a lot of time listening to customers’ feedback and building this portal, and we continue to work on features to make your account management easier.

We also launched the ZTERS Fencing Calculator. This tool is a faster, more accurate way to estimate the amount of temporary fencing you’ll need for your jobs. Use it to plan out your fencing, then contact us for a rental quote. It’s that easy!

One last way we made rentals easier this year: the new ZTERS integration for PlanGrid project management software. We created this tool so PlanGrid users can quickly and easily get quotes for all their temporary services through their reports dashboard.

This year wasn’t just about new tools, though. We were honored to be named a 2019 Inc. 5000 Fastest-Growing Private Company. And to round out the year, our awesome Zeeps were surveyed by the Houston Chronicle and we were named one of the Houston Chronicle Top Workplaces 2019.

It has been an incredible year and an incredible decade. We look forward to being your waste partners for the next ten years and beyond. Thank you for being part of our growth!

ZTERS Top Houston Workplace 2019 graphic

The Houston Chronicle names ZTERS a winner of the Houston Top Workplaces 2019 Award

Houston, Texas, December 2, 2019 – ZTERS Site Services has been awarded a Top Workplaces 2019 honor by The Houston Chronicle. The list is based solely on employee feedback gathered through a third-party survey administered by research partner Energage, LLC, a leading provider of technology-based employee engagement tools. The anonymous survey measures several aspects of workplace culture, including alignment, execution, and connection, just to name a few.

“The Top Workplaces award is about much more than recognition and celebration,” said Eric Rubino, CEO of Energage. “Our research also shows that these organizations achieve higher referral rates, lower employee turnover, and double the employee engagement levels. It just goes to show that being intentional about culture delivers bottom-line results.”

The award caps a banner year for the company, which was also named a 2019 Inc. 5,000 Fastest-Growing Company. The family-owned company is building a new headquarters in Cypress, Texas to keep up with company growth.

 “Many of our people have been with us every step of the way and the company’s personality is and always will be a reflection of the people who work here,” said Jon Farley, ZTERS CEO. “Every person here cares about each other, about our customers, and about our vendors. I firmly believe we have the best people in the industry and our success is a direct result of their hard work and commitment.”

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ABOUT ZTERS

ZTERS has been named one of Inc. 5000’s Fastest-Growing Companies and a Houston Chronicle Best Workplace. Since 2009, the company has provided top-rated waste solutions, including dumpsters, portable toilets, temporary fencing, storage containers, and portable offices to construction sites. They also offer commercial waste services to warehouses, industrial, retail, and restaurant facilities. A customer-first approach means every project has a dedicated account manager who provides an upfront quote with no hidden fees.

About Energage, LLC
Headquartered in Exton, Pa., Energage is a leading provider of technology-based employee engagement tools that help leaders to unlock potential, inspire performance, and achieve amazing results within their organizations. The research partner behind the Top Workplaces program, Energage has surveyed more than 58,000 organizations representing well over 20 million employees in the United States.