Whether you have planned office renovations or experience an unexpected issue that requires your team to vacate, mobile offices provide the perfect solution to adapt to a changing work environment. Portable office rentals provide much-needed flexibility — which can be key to keeping your operations running smoothly even under abnormal circumstances.

Mobile offices are also popular on event and construction sites where a temporary workspace is needed. No matter your reason for needing one, a portable office can offer a comfortable, efficient, and professional setup for your employees. 

Renting a portable office isn’t the end of the process, however; you’ll still need to set up a space that empowers your team to perform their best. Read on as we share steps to create the perfect mobile office for your business needs.

Need an office trailer rental? Give ZTERS a call for a custom portable office rental quote.

1. Choose the Right Portable Office Size

The first step in setting up a perfect mobile office is selecting the right office size. Portable offices come in a variety of sizes, ranging from small units ideal for one or two people to larger spaces for teams or meetings. 

At ZTERS, exact dimensions will vary based on your location. In general, we offer:

• Converted storage container office – L:20-40′ W:8′ H:8.6′
• Mobile office trailer – L:8-10′ W:8′ H:10′

When considering what size mobile office to rent, ask yourself these questions:

• How many people will be working in the office?
• Will you need space for desks, filing cabinets, printers, and other essential office tools?
• Is this a short-term or long-term setup?

2. Set Up a Functional Layout

Not too unlike your usual office space, an efficient layout can make all the difference in your mobile office experience. When planning the interior of your portable office, consider:

• Desk space: Ensure there’s ample room for workstations with access to power outlets.
• Storage: Shelving, filing cabinets, or mobile storage units can help keep the office organized.
• Common areas: If you expect frequent meetings, create a small area for discussions or collaborative work.

It can be helpful to draw out an actual layout before you start organizing things. While setups can look different on paper than they do in reality, a map of the layout can save you from unnecessary extra work.

3. Ensure a Reliable Power Source

No office can function without a reliable power source. Depending on the location of your mobile office, you may need direct electrical connection. If your site has access to the grid, plug your office into the local power supply. 

Alternatively, you may require generator power if the location is remote. Consider using a portable generator to power essential equipment like computers, lighting, and air conditioning.

4. Set Up Internet and Communication

It’s the 21st century. A stable Wi-Fi connection is integral to many of our jobs, which is why it’s typically one of the highest priorities when setting up a mobile office. To establish a reliable internet connection, consider these options:

• Mobile hotspots: Perfect for short-term office setups, hotspots offer a flexible solution.
• Satellite internet: Ideal for remote areas where traditional internet options aren’t available.
• Wired connections: If you’re setting up a long-term office and have access to local internet providers, a wired connection may be more reliable.

Many mobile office trailers can easily be equipped with communication infrastructure to keep your team connected.

5. Prioritize Comfort and Climate Control

One of the key challenges in setting up a mobile office is ensuring comfort. Whether it’s so cold that your team is doubling up on outerwear or they’re breaking a sweat, neither option is ideal for productivity in your mobile office. You’ll need to account for:

• Temperature control: Install heaters, air conditioning units, or fans depending on your location’s climate.
• Ergonomic furniture: Provide comfortable, adjustable seating and desks to support long working hours.
• Lighting: Ensure proper lighting to create a professional, productive work environment.

At ZTERS, some larger mobile office trailers contain a restroom. Ask about availability in your area.

6. Maintain Safety and Security

Security should be a top priority when setting up your mobile office as theft is unfortunately a very real threat. To safeguard both your employees and your equipment, consider locks and security systems. Even more, you may want to consider installing fire alarms, extinguishes, and first-aid kits. Lastly, choose a location where the office is easy to monitor, and ensure it is not exposed to unnecessary hazards.

7. Furnish the Mobile Office with Essentials

To keep your mobile office running smoothly, don’t forget to stock it with essential office supplies, such as:

• Desks and chairs
• File cabinets and shelves
• Printers and office supplies
• Whiteboards or project planning tools

Having the right tools on hand will ensure your team can focus on their work without interruption.

8. Add Personal Touches to Boost Morale

Finally, don’t forget the little things that make an office feel welcoming and productive. Even if your office is well organized, it can feel bare without any personal touches. Some items that might make the space feel more welcoming include:

• Plants
• Wall art
• A coffee station or small fridge for refreshments

Rent a Mobile Office from ZTERS

Setting up the perfect mobile office is all about planning and customization. By selecting the right office size, ensuring proper infrastructure, and prioritizing comfort and safety, you can create a highly functional and comfortable workspace no matter where your job takes you. 

Want to learn more about portable office rentals? Check out our post on what to know before you rent a mobile office space.

We’re happy to provide additional guidance on how you can create the perfect mobile office setup and streamline your work operations. ZTERS is here to provide portable office solutions that are tailored to your specific needs, so you can focus on what matters most.