{"id":8011,"date":"2024-01-03T14:15:44","date_gmt":"2024-01-03T20:15:44","guid":{"rendered":"https:\/\/www.zters.com\/blog\/?p=8011"},"modified":"2025-09-24T23:49:13","modified_gmt":"2025-09-24T23:49:13","slug":"planning-inclusive-events-how-to-make-your-event-accessible","status":"publish","type":"post","link":"https:\/\/www.zters.com\/blog\/planning-inclusive-events-how-to-make-your-event-accessible","title":{"rendered":"Planning Inclusive Events: How to Make Your Event Accessible"},"content":{"rendered":"\n<p>Hosting a successful event involves careful planning. With so many moving parts, there is often one crucial aspect that is overlooked: <strong>accessibility<\/strong>.&nbsp;<\/p>\n\n\n\n<p>Ensuring that your event is accessible to everyone, including individuals with disabilities, is not only a <a href=\"https:\/\/www.ada.gov\/resources\/disability-rights-guide\/\">legal requirement<\/a> but also a fundamental aspect of creating an inclusive and welcoming environment. Everyone deserves the opportunity to enjoy an event regardless of their level of ability.<\/p>\n\n\n\n<p>We invite you to explore this event accessibility guide, which includes practical tips on making your event accessible.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-tips-for-a-more-accessible-event\">Tips for a More Accessible Event<\/h2>\n\n\n\n<p>Ideally, an event planner will incorporate accessibility principles into the early stages of planning. But things don\u2019t always work out like that and that\u2019s okay. There are still plenty of ways to integrate accessibility into your event planning during the process.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-1-choose-an-accessible-venue\">1. Choose an Accessible Venue<\/h3>\n\n\n\n<p>Ensure your event venue is wheelchair accessible with ramps, elevators, and automatic doors (or leave them propped open). Also, confirm that parking spaces for individuals with disabilities are available and clearly marked.&nbsp;<\/p>\n\n\n\n<p>These measures lay the foundation for a welcoming environment right from the start.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-establish-clear-pathways-and-signage\">2. Establish Clear Pathways and Signage<\/h3>\n\n\n\n<p>Maintain clear pathways for easy navigation, free of obstacles. Additionally, use clear signage with easy-to-read fonts and high contrast for those with visual impairments. This not only aids individuals with mobility challenges but also ensures a seamless experience for all attendees.&nbsp;<\/p>\n\n\n\n<p>If your event is outside \u2014 for instance, on a grassy field where there are small divots and bumps \u2014 it may be worthwhile to lay down a solid pathway so that wheelchair users can get around with ease.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-pay-attention-to-seating-arrangements\">3. Pay Attention to Seating Arrangements<\/h3>\n\n\n\n<p>Provide designated accessible seating areas with enough space for wheelchair users. When arranging seating, consider the needs of individuals with mobility challenges to enhance their overall event experience. This could mean having tables that are slightly lower.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-4-provide-accessible-restrooms\">4. Provide Accessible Restrooms<\/h3>\n\n\n\n<p>Prioritize the placement of <a href=\"https:\/\/www.zters.com\/products\/event-ada-portable-toilet\">ADA compliant portable toilets<\/a> throughout the event venue. Make sure these restrooms are easily identifiable and marked with clear signage to meet the specific needs of attendees with disabilities.<\/p>\n\n\n\n<p>Likewise, it\u2019s important to ensure that you have the appropriate number of toilets on site. We\u2019ve designed a portable toilet calculator to help you determine <a href=\"https:\/\/www.zters.com\/tools\/portable-toilet-calculator\">how many porta potties you need<\/a> based on the number of attendees. Long bathroom lines aren\u2019t fun for anyone.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-5-consider-dietary-restrictions\">5. Consider Dietary Restrictions<\/h3>\n\n\n\n<p>When planning your event&#8217;s menu, consider diverse dietary needs. Consider having at least one or two food items that are free from <a href=\"https:\/\/www.fda.gov\/food\/buy-store-serve-safe-food\/food-allergies-what-you-need-know\">major allergens<\/a>. Clearly label food items for allergens, and provide options for various dietary restrictions.&nbsp;<\/p>\n\n\n\n<p>Ensure that food and beverage stations are accessible to all attendees, including those with mobility challenges. Something else to consider \u2014 especially at 21+ events \u2014 is providing non-alcoholic beverages aside from still water. Sparkling water, soda, fruit beverages, and even &#8220;mocktails&#8221; can be great options for people who don\u2019t drink.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-6-prepare-and-be-flexible-to-accommodations\">6. Prepare and Be Flexible to Accommodations<\/h3>\n\n\n\n<p>Part of being a great host is being flexible. While last-minute changes can sound stressful, be prepared to provide reasonable accommodations if requested. There may be aspects that you didn\u2019t consider before, but it\u2019s important to remain open to accessible changes so that everyone can enjoy their time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-more-on-ada-compliant-portable-toilets\">More on ADA Compliant Portable Toilets<\/h2>\n\n\n\n<p>When it comes to providing accessible restroom facilities, ADA compliant portable toilets play a pivotal role. These specially designed units adhere to the <a href=\"https:\/\/www.ada.gov\/\">Americans with Disabilities Act (ADA) standards<\/a>, offering comfort and dignity to individuals with disabilities.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.zters.com\/products\/event-ada-portable-toilet\">ADA compliant portable toilets<\/a> are designed with wider entrances to accommodate wheelchairs. Inside, these units are equipped with grab bars and support rails positioned for ease of use by individuals with mobility challenges.&nbsp;<\/p>\n\n\n\n<p>The spacious interiors provide users with ample room to navigate comfortably, and some units even offer additional space for caregivers if needed.<\/p>\n\n\n\n<div class=\"wp-block-group is-style-default has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-06918552 wp-block-group-is-layout-constrained\" style=\"background-color:#fa920017;padding-top:var(--wp--preset--spacing--50);padding-right:var(--wp--preset--spacing--70);padding-bottom:var(--wp--preset--spacing--50);padding-left:var(--wp--preset--spacing--70)\">\n<h3 class=\"wp-block-heading has-text-align-center has-x-large-font-size\" id=\"h-need-a-portable-toilet\" style=\"padding-top:0;padding-bottom:var(--wp--preset--spacing--20)\"><strong>Need a Portable Toilet?<\/strong><\/h3>\n\n\n\n<p class=\"has-text-align-center has-contrast-color has-text-color has-large-font-size\" style=\"margin-right:0;margin-left:0;padding-top:0;padding-right:0;padding-bottom:var(--wp--preset--spacing--20);padding-left:0\">Speak with an account manager for a free quote.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-a89b3969 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-outline is-style-outline--1\"><a class=\"wp-block-button__link has-base-background-color has-text-color has-background has-link-color has-text-align-center wp-element-button\" href=\"tel:8882512660\" style=\"border-radius:8px;color:#fa9200\">(888) 251-2660<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<p>Accessible <a href=\"https:\/\/www.zters.com\/products\/handwashing-station\">handwashing stations<\/a>, conveniently located near ADA compliant portable toilets, contribute to the overall accessibility of the event. These stations feature sinks at appropriate heights and easy-to-use faucets, ensuring that individuals with disabilities can maintain proper hygiene.<\/p>\n\n\n\n<p>Proper signage is essential for directing attendees to ADA compliant portable toilets. Clearly mark the location of these facilities on event maps and signage, using universally recognized symbols for accessibility.<\/p>\n\n\n\n<p>Here\u2019s another great resource from Cornell University to check out, including an <a href=\"https:\/\/accessibility.cornell.edu\/event-planning\/accessible-meeting-and-event-checklist\/\">event accessibility checklist<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-conclusion-accessible-events-make-memorable-events\">Conclusion: Accessible Events Make Memorable Events!<\/h2>\n\n\n\n<p>By prioritizing accessibility, you not only enhance the overall experience for all attendees but also demonstrate a commitment to inclusivity. Choosing ADA compliant portable toilets is a significant step towards creating an accessible event that welcomes everyone.<\/p>\n\n\n\n<p>Remember, thoughtful planning ensures that everyone can enjoy your event to the fullest, leaving lasting positive impressions. Check out our other ZTERS posts for <a href=\"https:\/\/www.zters.com\/blog\/tag\/events\">helpful event tips<\/a>.<\/p>\n\n\n\n<p>If there are any other services you need to ensure that your event is successful, give us a call. In addition to event portable toilet rentals, we also offer <a href=\"https:\/\/www.zters.com\/temporary-fence-rental\">temporary fence rentals<\/a>, <a href=\"https:\/\/www.zters.com\/dumpster-rental\">dumpsters<\/a>, and more.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Hosting a successful event involves careful planning. With so many moving parts, there is often one crucial aspect that is overlooked: accessibility.&nbsp; Ensuring that your event is accessible to everyone, including individuals with disabilities, is not only a legal requirement but also a fundamental aspect of creating an inclusive and welcoming environment. Everyone deserves the [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":8012,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_lmt_disableupdate":"","_lmt_disable":"","footnotes":""},"categories":[41],"tags":[54,60],"class_list":["post-8011","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to","tag-events","tag-portable-toilets"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v26.7 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Planning Inclusive Events: How to Make Your Event Accessible - The Site Savvy Blog<\/title>\n<meta name=\"description\" content=\"Gearing up for an event? Here\u2019s how you can make your event accessible and inclusive to ensure that everyone can enjoy it.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.zters.com\/blog\/planning-inclusive-events-how-to-make-your-event-accessible\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Planning Inclusive Events: How to Make Your Event Accessible\" \/>\n<meta property=\"og:description\" content=\"Gearing up for an event? Here\u2019s how you can make your event accessible and inclusive to ensure that everyone can enjoy it.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.zters.com\/blog\/planning-inclusive-events-how-to-make-your-event-accessible\" \/>\n<meta property=\"og:site_name\" content=\"The Site Savvy Blog\" \/>\n<meta property=\"article:published_time\" content=\"2024-01-03T20:15:44+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2025-09-24T23:49:13+00:00\" \/>\n<meta property=\"og:image\" content=\"http:\/\/www.zters.com\/blog\/wp-content\/uploads\/2024\/01\/How-to-make-your-event-accessible-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"940\" \/>\n\t<meta property=\"og:image:height\" content=\"788\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"ZTERS\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"ZTERS\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"4 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/planning-inclusive-events-how-to-make-your-event-accessible#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/planning-inclusive-events-how-to-make-your-event-accessible\"},\"author\":{\"name\":\"ZTERS\",\"@id\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/#\\\/schema\\\/person\\\/6a50bca103a752f7e291b76c9afb5c19\"},\"headline\":\"Planning Inclusive Events: How to Make Your Event Accessible\",\"datePublished\":\"2024-01-03T20:15:44+00:00\",\"dateModified\":\"2025-09-24T23:49:13+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/planning-inclusive-events-how-to-make-your-event-accessible\"},\"wordCount\":836,\"publisher\":{\"@id\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/#organization\"},\"image\":{\"@id\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/planning-inclusive-events-how-to-make-your-event-accessible#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/wp-content\\\/uploads\\\/2024\\\/01\\\/How-to-make-your-event-accessible-1.jpg\",\"keywords\":[\"Events\",\"Portable Toilets\"],\"articleSection\":[\"How To\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/planning-inclusive-events-how-to-make-your-event-accessible\",\"url\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/planning-inclusive-events-how-to-make-your-event-accessible\",\"name\":\"Planning Inclusive Events: How to Make Your Event Accessible - The Site Savvy Blog\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/planning-inclusive-events-how-to-make-your-event-accessible#primaryimage\"},\"image\":{\"@id\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/planning-inclusive-events-how-to-make-your-event-accessible#primaryimage\"},\"thumbnailUrl\":\"https:\\\/\\\/www.zters.com\\\/blog\\\/wp-content\\\/uploads\\\/2024\\\/01\\\/How-to-make-your-event-accessible-1.jpg\",\"datePublished\":\"2024-01-03T20:15:44+00:00\",\"dateModified\":\"2025-09-24T23:49:13+00:00\",\"description\":\"Gearing up for an event? 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